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The Best Things About Paperless Offices

March 16, 2016

best things about a paperless office

There are many benefits to making the switch to a paperless office. There are financial and environmental benefits to be had from this transition. This article will detail the best things that come with a paperless office. Some of these effects may not be expected on the surface!

Best Things About Paperless Offices

  • More space: No one wants to work in a cramped office. It’s both uncomfortable and not stylish. Many modern offices feature an open layout with an airy feel. A paperless office will allow you to achieve this look. Don’t forget eliminating stacks of paper on your desk! You’ll have more desk space without needing to purchase a new desk.
  • Increased efficiency from sales staff: Sales are the lifeblood of any business. Moving to a paperless office can make your sales staff more efficient by eliminating the hassle of dealing with numerous paper documents. No need to mail out quotes or RFPs. Send these by email and increase the number sent per day. Additionally, being paperless makes it easier for your sales staff to track important documents.
  • Look cooler than your competitors: People like technology. If your competitor has an office filled with filing cabinets and hard copies, they might look old, stale and out-of-touch. Avoid this perception by utilizing paperless technology and appear modern to your customers.
  • Save money on office expenses: No more spending tons of money on reams and reams of paper. You might occasionally need to print a document, but with a paperless office, you’ll be spending considerably less on paper than if you chose to keep using paper. This will help you save money on overhead.
  • Increased customer satisfaction: Keep your customers happy by serving them faster with a paperless office. A happy customer is a returning and spending customer.
  • Green: And we don’t just mean saving money! A paperless office helps the environment by reducing the number of trees used. You might even be able to get a tax credit by being a green business…
  • Save money on office space: Wouldn’t it be nice to be able to maintain the same or better revenue streams, but reduce the amount you spend on rent? A paperless office can save you the need of hundreds of square feet for filing cabinets, allowing you to save on rent in a smaller office.
  • Simplicity: A paperless office system doesn’t need to be complicated. You can set up a server with well-organized folders; your employees will be able to find what they need in an efficient manner.
  • Return on investment: It can be a somewhat costly investment to switch to a paperless office, but the most important thing to remember is this investment will bring a return. The money you’ll save over time by making this smart switch will make it worth it in the long run. You’ll likely also be able to increase your revenue because your sales staff will be more efficient.

formsRus specializes in creating paperless office solutions for clients in the United States and Canada. For more information about how we can help your business make the transition from paper to paperless, contact formsRus today.

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